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Questions about the costs for an external data protection officer in Saxony-Anhalt.
Engaging an external data protection officer can help companies efficiently meet their data protection obligations and minimize legal risks. However, the cost of an external data protection officer can vary considerably depending on the size of the company, the industry and the specific requirements. To help you make an informed decision, we would like to answer some frequently asked questions about the cost of appointing an external data protection officer from Globeria.
What is the average cost of an external data protection officer?
The costs for an external data protection officer vary considerably depending on the scope of the tasks a data protection officer has to perform. They depend primarily on the number of employees, the type of company, the type of personal data processing (normal or sensitive) and the volume of personal data. On average, the monthly costs are between 149 and 899 euros or more. These fees usually include basic services such as the creation and maintenance of data protection documentation, employee training and regular reviews of data protection measures. However, costs can be higher for more complex requirements or additional services.
Are the costs for an external data protection officer tax deductible?
Yes, the costs for an external data protection officer are usually tax deductible as business expenses. This applies to both regular fees and one-off costs incurred in the context of data protection advice and services. Companies should ensure that they can properly document and provide evidence of all expenses in order to be able to claim them in their tax return. Advice from a tax advisor can be helpful here.
What factors influence the costs of an external data protection officer?
The cost of an external data protection officer is influenced by various factors. These include the size and structure of the company, the industry in which the company operates and the complexity of the data processed. Other factors include the specific requirements of the company, such as the need for special training or additional consulting services. For example, companies in the healthcare, insurance and finance sectors are required to have an internal or external data protection officer.
Is there a minimum contract term for appointing an external data protection officer?
All of our packages offered above have a minimum contract period of 12 months, which can easily be cancelled one month before the contract expires. This ensures that we cover all necessary compliance measures that arise over time, such as training, annual compliance reviews, GDPR audits, and similar requirements. This way we can ensure that your company is always compliant with legal data protection requirements and well prepared.
What happens if additional data protection services are required?
If additional services are required, these can usually be provided for an additional fee. These include, for example, special training, extended consulting services, support in implementing complex data protection measures or taking on meetings with authorities if required. The exact costs and conditions are communicated in advance and recorded in the contract.
What does a GDPR audit or a one-off audit involve before initiating the above packages?
A GDPR audit or a one-off audit prior to initiating the above packages includes a comprehensive review and assessment of your company's data protection measures and processes. This includes the recording of all data processing activities, a risk assessment of the data protection processes, the legal review of GDPR compliance and the assessment of technical and organizational measures to protect personal data. In addition, existing data protection documentation is reviewed and updated if necessary. The audit ensures that all legal requirements are met and that your company is optimally prepared to comply with the GDPR.
What services are typically included in the monthly costs for an external data protection officer?
Typically, the monthly costs for an external data protection officer include regular services such as the creation and maintenance of data protection documentation, employee training, regular reviews of data protection measures, advice on the implementation of data protection requirements and support in communicating with supervisory authorities. The exact services may vary depending on the package selected.
Can an external data protection officer be appointed at short notice?
Yes, Globeria datenschutz offers the possibility of short-term assignments, for example for special projects or short-term consultations or consultations in the event of a data leak or an emergency notification from the data protection authority, etc. However, the costs for a short-term assignment can be higher than for a longer-term collaboration.
What legal obligations exist for the appointment of an internal or external data protection officer?
According to the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG), companies are obliged to appoint a data protection officer in certain cases. According to Article 37 GDPR, a data protection officer must be appointed if the core activity of the company consists of the extensive processing of special categories of personal data or if comprehensive monitoring of the data subjects is carried out regularly and systematically. The BDSG expands on these obligations and stipulates in Section 38 that, regardless of the core activity, companies must appoint a data protection officer if at least 20 people are constantly involved in the automated processing of personal data. These regulations ensure that companies take data protection seriously and take appropriate measures to protect personal data. If a company processes sensitive data such as in healthcare, finance, insurance, dating portals, etc., they are obliged under the regulations to appoint a data protection officer, regardless of the number of employees they employ.
